Internal tools prompts

Build a mobile app for the field inspection team at [COMPANY NAME], which inspects [SITE TYPE, e.g. branches, stations or construction sites]. Arabic-first with English, works on weak connections and syncs when back online. For inspectors: today's scheduled visits on Google Maps, a checklist per site type (yes/no/not applicable) with a note and photo per item, automatic location and time stamps, an on-screen signature from the site manager, and submit the report. For supervisors on the web: build and edit checklists without code, schedule visits, view reports as PDFs, track open violations until closed, and a dashboard of compliance rates by site and region.

• Start with one checklist and field-test it before expanding.
• Ask for automatic photo compression to speed up uploads.
• Add a severity level to each violation to set priorities.

Create an internal HR portal for [COMPANY NAME] with [NUMBER] employees. Arabic-first with English, simple corporate design. For employees: sign in with company email, leave balance by type (annual, sick, emergency), submit a leave request with dates and an optional attachment such as a medical note, track request status, request an employment letter, and a team leave calendar. For line managers: their team's pending requests with approve or reject and a reason. For HR: final approval, manage leave types, balances and carry-over rules, public holidays, and export a monthly report to Excel. Email notifications at every step. Clear permissions for each role.

• Check your country's labor law at the official source to set leave types and balances.
• Ask for approval delegation when a manager is away.
• Add a warning when leave overlaps within the same team.

Build an inventory management system for [COMPANY NAME], which has a main warehouse and [NUMBER] branches in [CITY/COUNTRY]. Arabic-first with English, clear table-based design that works on tablets. Sections: items with code, barcode, unit and category, goods received from suppliers with invoice upload, transfers between warehouse and branches with statuses (sent, received), periodic stock counts by scanning barcodes with the phone camera, damaged and returned items, a minimum level per item with alerts, and a movement log per item. Roles: storekeeper, branch manager, general manager. Reports: current stock value, slow-moving items, fast movers, and Excel export. Import the initial item list from a file.

• Clean up your item list in Excel before importing it.
• Start with the main warehouse, then add branches gradually.
• Ask for barcode label printing for items that don't have one.

Create a simple CRM for a sales team of [NUMBER] people at [COMPANY NAME], which sells [PRODUCT/SERVICE] to businesses in [COUNTRY]. Arabic-first with English, fast design. Sections: leads from the website form, manual entry or import, a profile per client with contacts and communication history, a button to open a WhatsApp chat with the client and log it, opportunities on a drag-and-drop stage board, tasks and follow-ups with due dates, and PDF quotations from a template. A daily reminder to each rep of their follow-ups. Round-robin assignment of new leads. Manager dashboard: pipeline value per stage, close rate and weekly activity per rep.

• Keep it to five sales stages at most to start.
• Ask for a lost-reason field so you can learn from lost deals.
• Design the quotation template in your company branding.

Build a fleet management system for [COMPANY NAME], which runs [NUMBER] vehicles in [CITY/COUNTRY], with a web admin and a mobile app for drivers. Arabic-first with English. For drivers: a quick pre-trip check with a checklist and photos, log odometer readings and fuel fill-ups with a receipt photo, report a breakdown or accident with location on Google Maps. For admins: a card per vehicle with documents and expiry dates for registration, insurance and periodic inspection, a service schedule by mileage or date, service history and costs, driver-to-vehicle assignment, and alerts one month before any document expires. Reports: running cost per vehicle, fuel consumption and vehicles off the road.

• Enter document expiry dates first; that pays off fastest.
• Ask for an alert on unusual fuel consumption.
• Keep the daily driver check under a minute.

Create an internal purchase request system for [COMPANY NAME]. Arabic-first with English, corporate design. For requesters: create a purchase request with items, quantities, reason and cost center, attach supplier quotes (PDF or images), and track status. Approval flow: line manager, then finance, and above [AMOUNT] it goes to the general manager. For approvers: a list of requests waiting on them, with approve, reject or request changes plus a comment. For procurement: turn an approved request into a PDF purchase order for the supplier and record receipt of goods. A full audit trail of who approved what and when. Email notifications at each step. A spending report by department and month.

• Write down your approval matrix (who approves what) before you start.
• Ask to require three quotes above a set amount.
• Add an approved supplier list to speed up requests.